Terms and Conditions
2025 TERMS AND CONDITIONS
ALL PARENTS or GUARDIANS must read and agree to the following terms and conditions prior to registering their child.
CONSENT TO TREATMENT, WAIVER, RELEASE AND CONDITIONS OF ENROLLMENT
Health Coverage: Each guest, including non-residents, must provide evidence of coverage under Ontario Health Insurance or equivalent. Non-residents will be responsible for the costs of hospital out-patient visits (emergency room, x-rays, etc.). If for any reason my child receives medication or services beyond that furnished by Muskoka Woods, I agree to pay for and/or seek reimbursement from my own insurance company for all such expenses. Non-residents agree to provide a VISA or MasterCard number to Muskoka Woods and/or to the chosen health care provider or hospital for all medical charges.
Medical Treatment: I hereby give permission to the physician and nurses selected by Muskoka Woods to assess and give medical treatment, including prescriptions when necessary to my child and understand that I will be billed for these costs incurred. In the event that a guest requires medication, lice treatment, transportation, x-ray or treatment beyond that which is possible at Muskoka Woods, the parents or guardians will also be responsible for the additional expense. In case of surgical emergency, I hereby give permission to the physician selected by Muskoka Woods to hospitalize, secure proper treatment for and to order injection, anesthesia or surgery for my child as named above and will be responsible for any additional expense that may result from such services. Muskoka Woods will attempt to call parents/guardians/emergency contacts prior to administering the above (ie. hospitalization, injection, anesthesia or surgery), but if we receive no response then responsibility lands on the tending physician to make any decisions for emergency treatments.
Jurisdiction: I understand that any and all actions arising out of this agreement or the use of Muskoka Woods will be governed by the laws of Ontario, Canada and I consent to the exclusive jurisdiction of the courts in Ontario, Canada.
GOVERNING LAW AND JURISDICTION AGREEMENT for Non-residents of Canada: I hereby agree that the relationship and the resolution of any and all disputes arising therefrom between myself and the Muskoka Woods appointed physician (as well as his or her agents, delegates or employees), including any issues related to this agreement, shall be governed by and construed in accordance with the laws of the province of Ontario and the laws of Canada applicable therein. I hereby acknowledge that the treatment will be performed in the province of Ontario and that the Courts of the province of Ontario shall have exclusive and preferential jurisdiction to entertain any complaint, demand, claim, proceeding or cause of action, whatsoever arising out of the treatment. I hereby agree that if I commence any such legal proceedings, I will do so only in the province of Ontario, and hereby irrevocably submit to the exclusive and preferential jurisdiction of the Courts of the province of Ontario.
Assumption of Risk: I am aware of the contagious nature of bacterial and viral diseases (collectively “Diseases”) and the risk that my child may be exposed to or contract any Disease by being at Muskoka Woods and engaging in recreational activities at Muskoka Woods. I understand and acknowledge that such exposure or infection may result in serious illness, personal injury, permanent disability or death. I acknowledge that this risk may result from or be compounded by the actions, omissions, or negligence of others, including Muskoka Woods employees. I understand that while Muskoka Woods has implemented preventative measures to reduce the spread of Diseases, Muskoka Woods cannot guarantee that my child will not become infected with a Disease while at Muskoka Woods and that being at Muskoka Woods may increase my child’s risk of contracting a Disease. Notwithstanding the risks associated with a Disease, I acknowledge that I am voluntarily authorizing my child to enter Muskoka Woods to engage in recreational activities at Muskoka Woods with knowledge of the risk involved. I hereby agree to accept and assume all risks of personal injury, illness, disability or death, arising from my child being at or engaging in the same, whether caused by the negligence of the Muskoka Woods, Muskoka Woods Youth Camp Inc., Gwitmoc Foundation and Muskoka Woods Youth Foundation.
Covenants: I am familiar with federal, provincial/territorial, and local orders, directives, and guidelines for the safe operation of summer camps in Ontario related to the Disease and I will comply with all such orders, directives, and guidelines at all times while my child is engaging in recreational activities at Muskoka Woods, including but not limited to testing, screening, and self-isolation. I confirm that my child is not experiencing symptoms of any Disease (such as a fever, cough, or difficulty breathing), and does not have a confirmed or suspected case of any Disease. I will not send my child to Muskoka Woods if my child has been told or recommended to isolate by a doctor, health care professional, or a Public Health unit, and if the isolation period overlaps with my child’s stay at Muskoka Woods. I will also follow all instructions, recommendations, and cautions of Muskoka Woods at all times while my child is engaging in recreational activities at Muskoka Woods. If at any time I believe conditions to be unsafe, that my child is no longer in proper physical condition to participate in recreational activities at Muskoka Woods, or I become aware that my child is experiencing symptoms of any Disease, I will immediately discontinue my child’s participation in any programs at Muskoka Woods. I also understand that my child may be required to self-isolate and/or required to leave Muskoka Woods in the event that my child begins experiencing symptoms of any Disease, or comes in contact with a person who has been confirmed or suspected of having a Disease.
Liability: While every precaution is taken for the safety and good health of our guests, some sports and activities carry with them the inherent risk of personal injury beyond the risks associated with many of the recreational activities at Muskoka Woods. I understand and accept these risks and agree that by allowing my child to participate in those activities, they may be taking part in a recreational activity that presents the potential for personal injury. Also, while I understand that Muskoka Woods does its best to protect against exposure to nut products where there are allergies of which I have given written notice, I recognize that Muskoka Woods does not accept responsibility or liability and I hereby release Muskoka Woods for any illness or injury which may occur as a result of exposure by my child to any such food or other item to which my child has an allergy.
By signing below, you are releasing Muskoka Woods, Muskoka Woods Youth Camp Inc., Gwitmoc Foundation and Muskoka Woods Youth Foundation and their respective members, agents, volunteers, employees, officers and directors in addition to the employees of facilities outside of the camp grounds (the “Releasees”) against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, including reasonable legal fees, fees, and the costs of enforcing any right to indemnification under this agreement, and the cost of pursuing any insurance providers, arising out or resulting from any loss, injury or damage to person or property which has arisen or may arise from any and all use of Muskoka Woods including any programs on the Muskoka Woods property and any programs or trips away from the Muskoka Woods property, unless any such loss, injury or damage may have arisen by reason of the grossly negligent act or omission of the Releasees. This release constitutes a waiver of legal rights and by signing below, you are also indicating that you have read carefully and understand the contents of this waiver and release.
Dismissal, Refusal and Behaviour: Muskoka Woods reserves the right to dismiss a guest without a refund who, in its opinion, is a hazard to the safety or rights of others or who appears to have rejected the reasonable controls of the camp. Muskoka Woods reserves the right to refuse a registration for camp, for reasons that include, but are not limited to: (a) dietary, medical or physical need(s) or requirement(s) of the child that the camp cannot reasonably meet for the guest, (b) late submission of the guest medical form by the parent/guardian where the conditions disclosed within 30 days of expected arrival cannot be supported by the camp. I certify that I have no knowledge of any physical or mental impairment that would be affected by the named guest’s participation in the Muskoka Woods program. I also give permission to Muskoka Woods to search my child’s belongings for items prohibited by the camp, if suspected. I agree to reimburse Muskoka Woods for any intentional damage or defacement of camp property caused by my child. Muskoka Woods also reserves the right, at any time, to disallow my child’s attendance at the camp if it is deemed in Muskoka Woods’ sole discretion to be in the best interests of other campers to do so. Refusing to allow my child to attend camp could be as a result of health concerns such as a Disease or failure to comply with attendance requirements per Ontario Camping Association (OCA) and Public Health Guidelines, or other medical/psychological reasons.
Guest Pick Up Due To Illness: Children who present with sickness or symptoms while at camp may be sent home. Myself or my “Authorized Person to Pickup” as designated in the registration system agree to pick up our child within six hours of notification. All international registrants will be required to enter an “Authorized Person to Pickup” who can arrive at camp within six-hours of notification.
Cancellation Policy: Final payment for camp fees is due in full on April 8, 2025. Prior to April 8, 2025 a non-refundable $400 deposit is required to secure each registration. Deposits are non-refundable, and non-transferable to another child, member of the family or future summer. Availability permitting, you can transfer a registration for the same person to an available date in the same summer without penalty. Withdrawal from camp before April 8, 2025 is a forfeit of the $400 deposit, per week cancelled. Withdrawal from camp after April 8, 2025, until 30 days prior to the expected arrival date is a forfeit of fifty percent 50% of the program fees and taxes. Withdrawal from camp within 30 days of expected arrival is a forfeit of 100% of the program fees and taxes, unless a medical certificate accompanies the request. In instances where withdrawal occurs and a medical certificate is not provided, the corresponding fees as outlined above are non-refundable and non-transferable to another child, member of the family or future summer. This policy includes all withdrawals as a result of other commitments and opportunities including, but not limited to, family travel, sports tournaments, tryouts, travel restrictions, or summer school. There is no adjustment in fees if a guest arrives late or leaves early. The cancellation policy applies even if a waiting list exists for the event you are withdrawing from.
Transportation services can be cancelled up until 7 days prior to intended use for a full refund. Cancellation fees may apply within 7 days of expected arrival for changes made to additional services and options.
Force Majeure: Muskoka Woods shall not be liable or responsible, nor be deemed to have defaulted under or breached this agreement, for any failure or delay in fulfilling or performing any term of this agreement, when and to the extent such failure or delay is caused by or results from acts beyond Muskoka Woods’ reasonable control, including, without limitation, the following force majeure events (“Force Majeure Event(s)”): (a) acts of God; (b) flood, fire, earthquake, tsunami, epidemics, pandemics including Diseases, or explosion; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (d) government order or law, including quarantines; (e) actions, embargoes or blockades in effect on or after the date of this agreement; (f) action by any governmental authority; and (g) other similar events beyond the reasonable control of Muskoka Woods. For clarity, Muskoka Woods may, in its sole, but reasonable, discretion, declare a Force Majeure Event if Muskoka Woods reasonably anticipates that a Force Majeure Event may occur that would prevent Muskoka Woods to perform its obligations. If a Force Majeure Event occurs or is declared by Muskoka Woods, then Muskoka Woods may: (i) where the Force Majeure Event affects your child’s enrolled program, substitute another program with an appropriate adjustment in the fees; or (ii) where the Force Majeure Event affects Muskoka Woods entire operations for the season, then your fees that you have paid will be credited to the program for the next available season.
Custody: The parents/guardians submitting this form are those having legal custody over the child. Conditions of custody, if applicable, will be fully communicated in writing to Muskoka Woods, including a photocopy of the section of any court order referring to visitation rights.
Personal Items: Items in the lost and found are donated every 3 weeks, and on the last Friday of camp at the end of August. Muskoka Woods is not responsible for the cost of replacing any personal items that are lost, left behind, or stolen.
Photography: I grant permission to Muskoka Woods and to any third party authorized by Muskoka Woods to use photos, videos, or any other recording or reproduction of the guest in any medium for use in promotional materials and/or as otherwise seen fit by Muskoka Woods. I acknowledge the terms and policies of any third party authorized by Muskoka Woods that may use facial recognition technology to recall a photo of my child at camp.
Cell Phones: I understand that Wild and Venture guests are not allowed to bring cell phones to Muskoka Woods. If my Wild or Venture child brings a cell phone to camp, I understand that Muskoka Woods will confiscate the phone and will not be responsible for the cost of replacing it if it is lost, left behind, or stolen. Muskoka Woods strongly encourages all guests to leave cell phones at home. If my Junior High, Senior High, or Crew child chooses to bring a cell phone to camp, I understand that access to the phone will be restricted to specific times during the day and that a “Yondr Pouch” rental is required. I understand that intentional damage to the Yondr Pouch by my child will result in a replacement charge of $40 CAD.
I certify that I am the legal parent or guardian and I have read and agree with the terms and conditions & cancellation policy.
